Email Signature Netiquette
Email Signature Netiquette is the social code of what is included in an email signature. Email signatures are the name and contact information contained in valid email messages. Netiquette is the social code of the internet.
You can surf the internet without an email address, but that's all you can do. Most internet services require an email address. Social media, ecommerce, and streaming video sites all require an email address to open an account. Personal is different from professional email. There are a whole different set of rules.
Netiquette, network etiquette, is the social code of the internet because the internet is a network and etiquette is a social code. The internet is a network because it is a collection of computers that communicates digitally. Etiquette is a social code because it uses contemporary standards as a guide.
Therefore, email signature netiquette is the social code of email signatures because email is sent through the internet and netiquette is the social code of the internet.
Every email should contain a signature, it's like a contract. An email is not valid unless there is a complete signature. A signature gives it credibility and allows you to promote yourself or your business.
A signature provides the recipient with your contact information, meaning you stand behind your word. If there are any questions the recipient can contact you with the information you provided in the signature. In addition, it is a great opportunity to promote yourself or your business by adding links to your social media profiles, websites, and business.
All signatures do not have to be the same. In fact, it is good netiquette to use different signatures for different reasons. For example, it is good netiquette to use a two line signature in email replies since you know the recipient has your contact information since you are responding to them. Use an appropriate signature for the situation.
Personal email signatures are simple. They only need to include your name and telephone number. This way if the recipient has a question they can send you an email or give you a call. Your name and phone together make it a reliable message from you because the accuracy can be followed up on immediately.
A valid professional email signature includes your name, email, business name, phone number, and website (if you have one). Your mailing address is optional. Do not use multiple email addresses or phone numbers in your signature because it makes it harder to reach you not easier since the recipient has to guess which one to use.
The text of a signature shall be no longer than four lines for proper email netiquette. Do not use a vCard attachment for a signature because they are not universally accepted. Use a block of text no longer than four lines.
Emails are stored on the sending email addresses server and the receiving email addresses server, therefore, all email is saved somewhere. Do not send an email that may expose you or your company to embarrassment or legal liability. Emails can be traced back to you.
Please be advised that disclaimers and confidentiality clauses are not necessary unless required by law or you are protecting intellectual property.
CONFIDENTIALITY NOTICE: This e-mail transmission (and/or the attachments accompanying it) may contain confidential information belonging to the sender which is protected by copyright and privacy laws. The information is intended only for the use of the intended recipient.
If you are not the intended recipient, you are hereby notified that any disclosure, copying, distribution or the taking of any action in reliance on the contents of this information is strictly prohibited. Any unauthorized interception of this transmission is illegal. If you have received this transmission in error, please promptly notify the sender by reply e-mail, and then destroy all copies of the transmission.
RS CIRCULAR 230 NOTICE: To ensure compliance with recently enacted U.S. Treasury Department regulations, we hereby advise you that, unless otherwise expressly stated, any and all tax advice contained in this communication has neither been written nor intended by the sender or this firm for the use of any taxpayer for the purpose of evading or avoiding tax penalties that may be imposed pursuant to U.S. law.
Furthermore, unless otherwise expressly indicated, the use of any tax advice contained in this communication has neither been written nor intended by the sender or this firm for the purpose of promoting, marketing, or recommending a partnership or other entity, investment plan or arrangement to any taxpayer, and such taxpayer should seek advice on the taxpayer's particular circumstances from an independent tax adviser.
An email is an electronic message sent through the internet via an application found on a website. Free accounts are available from Yahoo Mail, Gmail, or Hotmail. Internet Service Providers, domains, and other services provide fee based email accounts. Given that free accounts are available and paid accounts come with many services, everyone should have an email address.
- Name (Personal & Professional)
First Name, Middle Initial, Last Name - Email Address (Personal & Professional)
Return email address under your name. - Business Name (Professional)
Company Name - Title (Professional)
Professional Job Title - Phone Number (Personal & Professional)
Telephone Number (Landlines are more credible) - Fax Number (Optional)
Fax Number (Dedicated Fax Lines Only) - Mobile Number (Optional)
Cellular Telephone Number - Business Address (Optional)
Physical Business Address - Website (Optional)
Website URL - Logo (Optional)
Company Logo (Graphic)
Everyone could use a little netiquette!
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email, signature, etiquette, netiquette rules, internet etiquette, e-mail, electronic mail messages, name, address, phone
Email Signature Rules from The School of Netiquette
The School of Netiquette presents Email Signature Netiquette by David Chiles. Roberta and Nancy Netiquette. Duration: 1:09
Netiquette NetworkEtiquette.net
NETIQUETTE, network etiquette, is the social code of the internet because the internet is a network and etiquette is a social code.
BASIC RULE: Use good manners when communicating on the internet.
NETIQUETTES and THE RULES OF NETIQUETTE are the common conventions of communicating through networks.
Ten Core Rules of Netiquette Rules
The Ten Core Rules of Netiquette for proper internet etiquette by David Chiles. The core rules of netiquette are situational. Please follow where appropriate.
The Ten Core Rules of Netiquette:
1.Spell Check and Proofread Messages
2.Do Not Use All Caps
3.Tell The Truth
4.Be Yourself
5.Don't Flame
6.Don't Spam
7.Be Conservative in Email
8.Don't Send Email at Night
9.Shop Secure Sites
10. Use Discretion
Cast
David Chiles:
I am a web designer and real estate agent. Netiquette is a hobby of mine. I am developing it with this site.
Animated Ladies
Roberta Netiquette:
Roberta Netiquette is the teacher for the School of Netiquette. Her morals, ethics, reputation, and standards are the highest. Roberta AKA "Mommy Netiquette" does not judge because she is so nice. Her mother "Grandma Nettie" Netiquette, is the nicest woman in the world.
Selena Cyber Safety:
Salena Cyber Safety is the most beautiful women in netiquette. Please be advised that she did not get so beautiful by accident. Her great looks take time and preparation, just like staying safe on the internet. Selena demands safety and her friends are thankful.
Wendy Wireless:
Ms. Wireless is the most valuable player on the netiquette team. She is responsible for sharing more netiquette than any other character. Her mobility is her greatest asset. She is every where in my animations.
Isabella Internet:
Isabella's vision of the world is what started the world wide web. Isabella Internet is the inspiration and guidance of good people on the net. She see's mobile commerce in the future.
Nancy Netiquette:
Ms. Netiquette is the star of my netiquette animations. She has the netiquette name. Her character plays many different roles in many different forms because netiquette plays many different roles in the many different forms of internet communication.
Yoko Netiquette:
Yoko Netiquette is a really really good woman. She is the kind of girl you study with. Yoko Netiquette does not go to bars. She has a good head on her shoulders and makes good decisions. Yoko practices good netiquette.
Maria Netiquette:
Maria Netiquette es una de las latinas más bellas del mundo, ya que la belleza viene de dentro. María puede hablar varios idiomas, incluyendo, Inglés, español, alemán, francés y ruso. Sus cerebros que coincida con su buena forma.
Noreen Netiquette:
Noreen Netiquette is in the netiquette family. She is the one in the family with the most friends. Everyone Likes Noreen Netiquette.
Adrianna Anti-Virus:
Ms. Anti-Virus has the highest ethical standard. She has seen it all because of her access, but she has never crossed the line. Ms. Anti-Virus is beautiful inside and out because her character matches her good looks.
Vivian Video:
Ms. Video is just getting her start in the cyber world. Until now no one has had enough bandwith to truly appreciate her. She is slowly but surely gaining ground on all the text out there on the internet and hopes to have more content.
Betty Blog:
Betty Blog is a very opinionated person. She always speaks her mind and dresses in her own style. She knows to ask questions and question authority. She is not one of those people who just goes with the flow. She demands clarification.
Gretchen Gamer:
Gretchen Gamer is large and in charge. She knows how to play the game from all angles. She can manage the team, coach the players, dominate the inside, and run point. Gretchen has got her fundamentals down because she is a smart player.
Edna E-commerce:
Edna E-commerce is as steady as she comes in the internet business. She follows her clicks and ships to the bricks. The rules for her segment of the market follow the Uniform Commercial Code with a layer of netiquette on top.
Cindy Smartphone:
Cindy Smartphone is no dummy. Ms. Smartphone is the most organized well put together character in the cast. She has great rules for applications and knows when and where to use her phone.
Tammy Tablet:
Tammy Tablet is hot stuff. Ms. Tablet knows everyone wants her and she uses that to get what she wants. Ms. Tablet is very free with herself, so everyone likes her.
Sara Social Media:
Sara Social Media is a MySpace Model with the brains of a computer scientist. Sara embodies everything good about Social Media and is not afraid to tell you about it.
Takako Tweet:
Takako Tweet is no newbie. She has been around the internet for a while doing a lot of tweeting. Now, that she is maturing, Ms. Tweet is bringing order to every domain she is in.
Roberta Netiqueta:
Roberta é o líder de netiqueta, porque ela ama a socialização. Ela é uma assistente social de profissão, porque seu número único desejo na numerologia três. O fato de que seu nome é Roberta significa que ela é uma mulher famosa. Nenhum homem pode contrariá-la ou não acreditam em Deus.
Nathalia Netiqueta:
Nathalia é a mulher mais amada na família Netiqueta. Todo mundo poderia usar um pouco de netiqueta e todo mundo poderia usar um pouco de amar.
凌網絡禮儀：
凌網絡禮儀是來自中國。她是謙虛，漂亮，善良。凌天知道，她是最強大的網絡禮儀的婦女，她的朋友包括顧女士和鄧小姐。
Animated Gentlemen
Nathan Newbie:
Nathan Newbie is a quiet shy type. He knows to lurk before he leaps on the internet. Mr. Newbie does what he is told, which is great netiquette.
Hector Humanity:
Hector Humanity is nice guy who does the right thing no matter what. He does not have the brightest smile, but he does have the kindest heart. Hector follows his heart with his actions. Mr. Humanity will tell you something if you need to be told.
Victor Video:
Victor Video is a winner, it's in his name, victor. Mr. Video has won many awards for his video and is an avid gamer. Mr. Video enjoys Role Play Games and interactive media. Victor Video is confident because he wins.
Ted Tweet:
Mr. Tweet is moving pretty fast. He says what he needs to say in 140 character or less and is on to the next thought. There is a lot of action in his life. He is working on a way to find more video projects.
Harry Headmaster:
Mr. Headmaster is the headmaster of The Virtual Academy. Harry Headmaster is from the old school in a new school world and slowly learning how to adapt.
Yusef YouTube:
Yusef YouTube is down to give all the trolls out there some real netiquette. He is not scared of lies.
Cafe Joe:
Cafe Joe is the cyber bar tender. He knows everything there is to know about the internet and he is willing to share it with big tippers.
Fred Facebook:
Fred Facebook is the biggest guy in Social Media. He and his rules dominate the internet. Facebook is often the number one ranked site on the internet.
Mathew (Matt) MySpace:
Matt MySpace is trying to find himself right now. He is torn between free content and content regulation for better curation.
Larry LinkedIn:
Larry LinkedIn is the consumate professional. LinkedIn has good netiquette built into the system. Larry follows the rules of professional netiquette in addition to all the other rules. He is the man.
Toshi Technology:
Toshi Technology is a nerd. Mr Technology has always been into computers. He carried a camera before they were on phones and before they were digital.
Graham Gray Mail:
Graham Gray Mail is the cool guy in class with all the friends. Mr. Gray Mail has tons of social friends, which makes him very popular. All his friends want a good deal on something.
Eric Email:
Eric is cool. He is on a first name basis with everyone because he uses email so informally. Most of his email is personal.
Newman Netiquette:
Newman Netiquette is the youngest member of the netiquette family. As the youngest member of the family Newman has the most rules. This makes him a nerd.
Labeeb Laptop:
Labeeb Laptop is a really cool guy who means business. He has been working on and around computers his whole life.
Martin Mobile:
Martin Mobile is a geek who loves to help people. He is the 'go to guy' when you need something done that is technical.
William Wireless:
William Wireless is a good guy. Mr. Wireless is always trying to help people by making them aware of mobile phone netiquette and other internet safety tips.
Other Characters
Funny Cartoon Characters of Famous People:
Female Republicans: Women.
Hilary Clinton: Strong women.
Abraham Lincoln:
Past president of the United States of America. President Lincoln is known for honesty.
Animated Co-Workers:
Animation participants who practice good netiquette by asking good questions, making nice comments, and confirming their understanding of comments through gestures and clarification.
Trolls
Terrance (Terry) Troll:
He is a little troll with no real friends who starts flame wars for no reason or cause. The cyber sphere is trying to find him something positive to do.
Thomas (Tommy) Troll:
Thomas is a real Troll. He does not like anybody unless he is scheming in some way. Thomas Troll will start a flame war with anyone for any reason. He has many different profiles because he is banned from so many networks.
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