Email Netiquette

Email Etiquette Rules

Spell check and proof read messages for credible messages.

Do not use all caps because it is considered shouting.

Don't send insults, flames, because it is not effective communication.

Be conservative in sending email to protect your image.

Be liberal in receiving email because you can get valuable info from newsletters.

Don't send email at night because it may call your life style into question.

Use a signature to make an email message valid.

Be concise because people often do not read an entire message.

Ask before sending attachments because of security and limit restrictions.

Don't give out personal email addresses. Personal means private.

Use a descriptive subject line to ensure it gets read.

Tell the the recipient if the message is long to prepare them to read it.

Address potential questions to prevent needless threads.

Send plain text unless you know the recipients browser capabilities.

The Definition of Email Netiquette by David Chiles
Time 1:00

Netiquette Rule: Spell Check and Proof Read by David Chiles
Time 1:58

Email Signature Netiquette by David Chiles
Time 1:22

Email Netiquette: Style and Rules by David Chiles
Time 1:33

Email Netiquette is the social code of email. Email is electronic mail through the internet from unique internet addresses and domains. Netiquette is the social code of the internet. Therefore, email netiquette is the social code of email because email is sent through the internet and netiquette is the social code of the internet.

You can surf the internet without an email address, but that's all you can do. Most internet services require an email address. Social media, ecommerce, and streaming video sites all require an email address to open an account. Personal is different from professional email. There are a whole different set of rules.

Email internet etiquette, netiquette, is the social aspect of sending email. The things we do socially when we send and receive a message.

Personal email is different than professional email and not all personal email is created equal. Similarly, an email to a customer is different than an email to someone within your department. Not all personal email is created equal. An email you send to your mother can be informal, but an email you send to your associates should have complete sentences.

Email belongs to the domain it came from. This means that an email from a company domain is company property, even if it is personal in nature. Therefore, always use complete sentences and correct grammar when sending email from a company domain because it's company property and don't forget to sign it.

Personal and professional privacy are different. In general it is good netiquette to respect the privacy of others. Be careful not to click the ‘reply all’ button by mistake because it is an embarrassing breach of privacy. It can easily be copied, forwarded, or sent to the wrong address. The 'reply all' button responds to the sending address, cc and bcc addresses.

An email is an electronic message sent through the internet via an application found on a website. Free accounts are available from Yahoo Mail, Gmail, or Hotmail. Internet Service Providers, domains, and other services provide fee based email accounts. Given that free accounts are available and paid accounts come with many services, everyone should have an email address.

Everyone could use a little netiquette!